Volunteer

Volunteer

Are you part of an HPA chapter but want to be even more involved? Are you addicted to the Internet? In love with all things Harry Potter and social change? We are looking for enthusiastic and dedicated members to join our volunteer staff! 

How to Apply:

To apply for a volunteer staff position, send an email to jobs@thehpalliance.org (unless a different email address is specified below) with which job you’re applying for in the subject line. Please include:

  • A little information about yourself and why you want to join our staff.
  • A resume, or explanation of past work experience.
  • Estimated number hours per week you can volunteer (minimum: 7 hours)
  • Any sample materials you think would be helpful: writing samples, video samples or hyperlinks to your work

Open Positions     

CHAPTERS LIAISON: UNITED STATES NORTHEAST

Do you enjoy helping people be the best they can be? Are you regularly the Parent Friend of the group? Are you good at keeping records? Want to foster community in a whole region? This job is for you! As a Chapters Liaison you are the first point of contact between chapters and HPA HQ. It's your role to not only serve as a mentor to them, but to become the expert on the chapters in your region. This is a 5 hour per week commitment.  

Responsibilities

  • This position serves Connecticut, Massachusetts, Maine, New Hampshire, New Jersey, New York, Rhode Island, and Vermont
  • Reports to the Outreach Team Leader
  • Sends monthly check in emails to all chapters in your region
  • Assists chapters with questions and problem solving
  • Helps chapters find the resources they need
  • Completes monthly reports on chapter activities
  • Ensures all records are up to date
  • Assists in other department projects as needed

Qualifications

  • Exceptional written communication
  • Timeliness and willingness to work one on one with chapters
  • Motivation to find creative ways to connect chapters in your region
  • Good humor and a positive attitude 

Please submit a cover letter and resume to jennil@thehpalliance.org if you are interested. We'll be in touch soon if we wish to set up an interview. 

CHAPTERS LIAISON: UNITED STATES SOUTH

Do you enjoy helping people be the best they can be? Are you regularly the Parent Friend of the group? Are you good at keeping records? Want to foster community in a whole region? This job is for you! As a Chapters Liaison you are the first point of contact between chapters and HPA HQ. It's your role to not only serve as a mentor to them, but to become the expert on the chapters in your region. This is a 5 hour per week commitment.  

Responsibilities

  • This position serves Alabama, Arkansas, Florida, Georgia, Louisiana, Mississippi, Oklahoma, South Carolina, Texas
  • Reports to the Outreach Team Leader
  • Sends monthly check in emails to all chapters in your region
  • Assists chapters with questions and problem solving
  • Helps chapters find the resources they need
  • Completes monthly reports on chapter activities
  • Ensures all records are up to date
  • Assists in other department projects as needed

Qualifications

  • Exceptional written communication
  • Timeliness and willingness to work one on one with chapters
  • Motivation to find creative ways to connect chapters in your region
  • Good humor and a positive attitude 

Please submit a cover letter and resume to jennil@thehpalliance.org if you are interested. We'll be in touch soon if we wish to set up an interview.

CHAPTERS LIAISON: UNITED STATES SOUTHWEST

Do you enjoy helping people be the best they can be? Are you regularly the Parent Friend of the group? Are you good at keeping records? Want to foster community in a whole region? This job is for you! As a Chapters Liaison you are the first point of contact between chapters and HPA HQ. It's your role to not only serve as a mentor to them, but to become the expert on the chapters in your region. This is a 5 hour per week commitment.  

Responsibilities

  • This position serves Arizona, Colorado, Hawaii, Nevada, New Mexico, Utah
  • Reports to the Outreach Team Leader
  • Sends monthly check in emails to all chapters in your region
  • Assists chapters with questions and problem solving
  • Helps chapters find the resources they need
  • Completes monthly reports on chapter activities
  • Ensures all records are up to date
  • Assists in other department projects as needed

Qualifications

  • Exceptional written communication
  • Timeliness and willingness to work one on one with chapters
  • Motivation to find creative ways to connect chapters in your region
  • Good humor and a positive attitude 

Please submit a cover letter and resume to jennil@thehpalliance.org if you are interested. We'll be in touch soon if we wish to set up an interview.

CHAPTERS LIAISON: IRELAND/UNITED KINGDOM

Do you enjoy helping people be the best they can be? Are you regularly the Parent Friend of the group? Are you good at keeping records? Want to foster community in a whole region? This job is for you! As a Chapters Liaison you are the first point of contact between chapters and HPA HQ. It's your role to not only serve as a mentor to them, but to become the expert on the chapters in your region. This is a 5 hour per week commitment.  

Responsibilities

  • Reports to the Outreach Team Leader
  • Sends monthly check in emails to all chapters in your region
  • Assists chapters with questions and problem solving
  • Helps chapters find the resources they need
  • Completes monthly reports on chapter activities
  • Ensures all records are up to date
  • Assists in other department projects as needed

Qualifications

  • Exceptional written communication
  • Timeliness and willingness to work one on one with chapters
  • Motivation to find creative ways to connect chapters in your region
  • Good humor and a positive attitude 

Please submit a cover letter and resume to jennil@thehpalliance.org if you are interested. We'll be in touch soon if we wish to set up an interview.

CHAPTERS LIAISON: CANADA 

Do you enjoy helping people be the best they can be? Are you regularly the Parent Friend of the group? Are you good at keeping records? Want to foster community in a whole region? This job is for you! As a Chapters Liaison you are the first point of contact between chapters and HPA HQ. It's your role to not only serve as a mentor to them, but to become the expert on the chapters in your region. This is a 5 hour per week commitment.  

Responsibilities

  • Reports to the Outreach Team Leader
  • Sends monthly check in emails to all chapters in your region
  • Assists chapters with questions and problem solving
  • Helps chapters find the resources they need
  • Completes monthly reports on chapter activities
  • Ensures all records are up to date
  • Assists in other department projects as needed

Qualifications

  • Exceptional written communication
  • Timeliness and willingness to work one on one with chapters
  • Motivation to find creative ways to connect chapters in your region
  • Good humor and a positive attitude 

Please submit a cover letter and resume to jennil@thehpalliance.org if you are interested. We'll be in touch soon if we wish to set up an interview.

CHAPTERS LIAISON: AUSTRALIA/NEW ZEALAND

Do you enjoy helping people be the best they can be? Are you regularly the Parent Friend of the group? Are you good at keeping records? Want to foster community in a whole region? This job is for you! As a Chapters Liaison you are the first point of contact between chapters and HPA HQ. It's your role to not only serve as a mentor to them, but to become the expert on the chapters in your region. This is a 5 hour per week commitment.  

Responsibilities

  • Reports to the Outreach Team Leader
  • Sends monthly check in emails to all chapters in your region
  • Assists chapters with questions and problem solving
  • Helps chapters find the resources they need
  • Completes monthly reports on chapter activities
  • Ensures all records are up to date
  • Assists in other department projects as needed

Qualifications

  • Exceptional written communication
  • Timeliness and willingness to work one on one with chapters
  • Motivation to find creative ways to connect chapters in your region
  • Good humor and a positive attitude 

Please submit a cover letter and resume to jennil@thehpalliance.org if you are interested. We'll be in touch soon if we wish to set up an interview.

 

SOCIAL MEDIA COPYWRITER

Housed in the Campaigns Department (the Department of Magical Causes and Communications), the Social Media Team strategizes, organizes, and produces all content for the HPA’s Twitter, Facebook, Tumblr, Instagram, Snapchat, and Pinterest accounts. This volunteer position will write draft copy for social media platforms as well as having the option to work on longer form writing such as email blasts, press releases, and occasionally the website and submissions for the quarterly newsletter, The W.A.N.D. We’re looking for someone with a natural talent for writing, deep familiarity with social media trends, and a reliable work ethic.

This position reports to the Social Media Team Lead and will require an average of 7 volunteer hours per week.

Responsibilities:

  • Write draft copy for social media platforms following specific topic areas, such as HPA Chapter activities, Campaigns, Current Events, etc.  Topic areas will be assigned after volunteers are brought on.

  • Suggest content for social media platforms.

  • Help brainstorm and strategize messaging for campaigns.

  • Keep abreast of all relevant updates to social media channels and trends.

  • Attend regular Social Media Team meetings and all-staff meetings via Skype/Hangout.

Qualifications:

  • Experience writing copy and/or reporting

  • Familiarity with Google Drive, Microsoft Office, and all common social media platforms

  • Organized, efficient, and dedicated self-starter

  • Interest in social change and activism

  • Interest in stories, fandom, and popular culture

To apply, please send a (1) cover letter, (2) resume, and (3) a short writing sample to Sara at saram@thehpalliance.org. For the writing sample, please submit one tweet and one Facebook or Tumblr post describing the HPA's current campaign, #WithoutHermione. We'll be in touch soon if we wish to set up an interview.

 

CHAPTERS OUTREACH SPECIALIST

You could be the very first person new Chapters talk to! As an Outreach Specialist you receive and process new Start a Chapter requests, and help answer any other general inquiries that come to our chapters@ inbox. This is truly the front lines of the Chapters program! This is a 5 hour/week commitment. 

Responsibilities

  • Reports to the Outreach Team Leader
  • Processes Start a Chapter requests in a timely fashion (no more than 72 hours)
  • Assists chapters and general public with chapters related questions
  • Assists in other department projects as needed

Qualifications

  • Exceptional written communication
  • Timeliness and good email management
  • Good humor and a positive attitude 

Please submit a cover letter and resume to jennil@thehpalliance.org if you are interested. We'll be in touch soon if we wish to set up an interview. 

 

STREET TEAM PROJECT LEADER

Each HPA campaign features a “Street Team” - a program where dedicated wizard activists can sign up to receive weekly emails, take additional actions, and receive online training on taking action during the campaign. For example, during Protego, the Aurors received weekly emails detailing actions taken by the team and additional ways to make a difference in the fight for trans equality. The Street Team Project Leader will work with the Campaigns Director and other HPA volunteers to plan, execute, and evaluate a street team program for each campaign.  This position requires a strategic thinker who is highly motivated, organized, and creative.

This position reports to the Campaigns Program Manager and the Campaigns Director and will require an average of 7 volunteer hours per week.

Responsibilities

  • Work with Campaigns Director and volunteers to develop and execute plans & timelines to recruit and engage “street teams” in each major HPA campaign (2 - 4 campaigns/year).  

  • When campaigns are active, write weekly or bi-weekly emails that help street team members connect with activism in a fun, exciting, imaginative way.

  • Assist with the development of actions for Neville Fights Back.

  • Work with Campaigns Director and Analytics Team to prepare post-campaign reports about participation and impact of street team.

  • Contribute to Team and Department discussions and brainstorms as needed.

Qualifications:

  • Imaginative, creative writer with a passion for storytelling

  • Organized, efficient, and dedicated self-starter

  • Experience with Slack a plus

  • Interest in social change and activism

  • Interest in stories, fandom, and popular culture

To apply, please submit a cover letter, resume, AND one - two paragraph writing sample to Sara at saram@thehpalliance.org. Your writing sample should demonstrate your ability to communicate a call to action. You are welcome to use a current call to action for inspiration. We'll be in touch soon if we wish to set up an interview. 

 

RESOURCE DEVELOPER

Resource Development Team Members contribute to the development of resources for all aspects of the Chapters Program, helping the RD Team Leader to ensure that resources are informative, high in quality, and effectively worded for utilization by HPA chapters. Basically, you're creating the magical textbooks that guide wizard activists. This is a 7 hour/week commitment. 

Responsibilities

  • Reports to the Resource Development Team Leader
  • Helps to create and update resources as directed by the RD Team Leader
  • Works with the Campaigns Department to develop resources for campaigns 
  • Assists in other department projects as needed

Qualifications

  • Exceptional written communication
  • Good humor and a positive attitude
  • Timeliness and good email management 

Please submit a cover letter and resume to jennil@thehpalliance.org if you are interested. We'll be in touch soon if we wish to set up an interview.

 

RESOURCE TRANSLATOR: HINDI

Resource Development Team Members contribute to the development of resources for all aspects of the Chapters Program, helping the RD Team Leader to ensure that resources are informative, high in quality, and effectively worded for utilization by HPA chapters. Resource Translators help ensure that these resources are accessible on a global scale. This is a 3 hour per week commitment. 

Responsibilities

  • Reports to the Resource Development Team Leader
  • Translates resource documents as directed by the Resource Development Team Leader
  • Assists in other department projects as needed

Qualifications

  • Exceptional written communication in Hindi
  • Ability to translate from English to Hindi
  • Good humor and a positive attitude 

Please submit a cover letter and resume to jennil@thehpalliance.org if you are interested. We'll be in touch soon if we wish to set up an interview.

RESOURCE TRANSLATOR: ARABIC

Resource Development Team Members contribute to the development of resources for all aspects of the Chapters Program, helping the RD Team Leader to ensure that resources are informative, high in quality, and effectively worded for utilization by HPA chapters. Resource Translators help ensure that these resources are accessible on a global scale. This is a 3 hour per week commitment. 

Responsibilities

  • Reports to the Resource Development Team Leader
  • Translates resource documents as directed by the Resource Development Team Leader
  • Assists in other department projects as needed

Qualifications

  • Exceptional written communication in Arabic
  • Ability to translate from English to Arabic
  • Good humor and a positive attitude 

Please submit a cover letter and resume to jennil@thehpalliance.org if you are interested. We'll be in touch soon if we wish to set up an interview.

RESOURCE TRANSLATOR: GERMAN

Resource Development Team Members contribute to the development of resources for all aspects of the Chapters Program, helping the RD Team Leader to ensure that resources are informative, high in quality, and effectively worded for utilization by HPA chapters. Resource Translators help ensure that these resources are accessible on a global scale. This is a 3 hour per week commitment. 

Responsibilities

  • Reports to the Resource Development Team Leader
  • Translates resource documents as directed by the Resource Development Team Leader
  • Assists in other department projects as needed

Qualifications

  • Exceptional written communication in German
  • Ability to translate from English to German
  • Good humor and a positive attitude 

Please submit a cover letter and resume to jennil@thehpalliance.org if you are interested. We'll be in touch soon if we wish to set up an interview.

WAND: EDITOR IN CHIEF

The Wizard Activist News Dispatch (WAND) is more than just a quarterly publication featuring the HPA’s current campaigns and recent accomplishments. It is also a powerful donor stewardship tool, and a means of developing strong relationships with our most influential supporters and strategic partners. The Editor-in-Chief’s challenge is to ensure that the narrative of our organization is being told in a way that inspires support and allegiance from these important constituencies. Each issue of the WAND should be curated to demonstrate our impact, highlight our unique community of volunteers, chapters, and members, and showcase our one-of-a-kind aesthetic and sense of humor. Readers of the WAND should come away from each issue with the sense that no other nonprofit organization is doing what the HPA does. Because it’s true!

Responsibilities

  • Work with HPA Senior Staff and WAND staff to identify the major headlines for each quarter and visualize each one as a compelling story.

  • Work with Layout Editor and Graphic Designer to develop visual concept for each issue, as well as projected word counts and page assignments for each story.

  • Work with Managing Editor to assign stories to writers and clearly communicate deadlines. Follow up as needed.

  • Arrange for a Letter from the Executive Director (or other organizational leader) for each issue.

  • Work with Executive Director to craft each issue’s appeal to donors.

  • Assist writers with any questions they might have about their stories.

  • Review stories to ensure they meet basic expectations of content and quality before clearing them for copy editing.

  • Oversee timeline of each issue as it passes from writing to editing to layout.

  • Assist layout editors and direct placement and design of content as needed.

  • Review final product and initiate any major changes or improvements as needed.

  • Work with Layout Editor and Managing Editor to finalize each issue before it’s sent to publication.

Qualifications

  • Bachelor’s degree and relevant professional experience required; BA in journalism or similar degree preferred.

  • Experience with management of print and/or online publications.

  • Understanding of the HPA, fan activism, and fandom communities.

  • Strong copywriting and editing skills.

  • Ability to manage complex projects, monitor timelines, adhere to strict deadlines, and ensure that a volunteer staff does the same.

  • Graphic design and layout skills a plus.

  • Feel comfortable operating in a start-up environment and working with weirdos who have an offbeat sense of humor.

  • Deep, all-consuming passion for social justice, literature, and popular culture.

Please submit a cover letter, resume, writing and publication samples to matt@thehpalliance.org if you are interested. We'll be in touch soon if we wish to set up an interview.

 

WAND - COPY EDITOR

The WAND Copy Editor’s primary responsibility is ensuring consistent quality of all written content in the WAND, including stories, letters from the Executive Director, sidebars, and copy that accompanies graphics. The Copy Editor will examine each story and element for grammar, spelling, voice, and tone, and provide a critical eye before each issue is sent to print.

Responsibilities:

  • Edit each story’s text and correct for grammar, spelling, voice, and tone, using Chicago Manual style guidelines.

  • Work with Layout Editor and Graphic Designer to ensure that copy accompanying graphics is held to a consistent high standard.

  • Help WAND Team develop the overall theme and goals for each issue, including promotion of current campaigns and programs, encouraging donations, driving membership and interest in chapters program, etc.

  • Other copy editing tasks as needed.

  • Add WAND puns to stories every so often. E.g., “Do you WAND to learn more about this campaign? Visit thehpalliance.org/campaign” or “The Yule Ball is a WANDerful way to raise money for the HPA while rocking out with your friends!”

Qualifications:

  • Proficiency with Chicago Manual style guidelines.

  • Demonstrated experience with copy editing for publications.

  • Understanding of the HPA, fan activism, and fandom communities.

  • Ability to adhere to strict deadlines.

  • Feel comfortable operating in a start-up environment and working with weirdos who have an offbeat sense of humor.

  • Deep, all-consuming passion for social justice, literature, and popular culture.

Please submit a cover letter, resume, writing and/or copy editing samples to matt@thehpalliance.org if you are interested. We'll be in touch soon if we wish to set up an interview.

WAND - STAFF ILLUSTRATOR

The WAND is more than just a quarterly publication featuring the HPA’s current campaigns and recent accomplishments. It is also a powerful donor stewardship tool and a means of developing strong relationships with our most influential supporters and strategic partners. In order to reach its potential, the WAND must maintain a high visual standard and incorporate the HPA’s unique branding, voice, and aesthetic into every story. The Staff Illustrator’s primary responsibility is the development and design of various visual assets for each issue of the WAND, including cover art and other elements as directed by the Editor-in-Chief and Layout Editor.

Responsibilities:

  • Contribute to the development of the visual concept for each issue.

  • Keep our visual branding consistent and eye pleasing.

  • Design each issue’s cover art and other illustrations, as directed by the Editor-in-Chief and Layout Editor.

  • Create infographics and other visuals to match articles, as needed.

  • Contribute spot illustrations to articles and features, as needed.

  • Attend quarterly WAND meetings, read and respond to emails weekly, and attend all-staff meetings when possible.

Skills:

  • Proficient in Adobe programs such as InDesign or InCopy, Illustrator, and Photoshop.

  • Must have access to those programs.

  • Demonstrated experience with visual design and illustration.

  • Strong attention to detail and be able to meet deadlines.

  • Knowledge of the HPA and its campaigns, programs, and community.

  • Ability to function in an often unpredictable start-up environment populated by artists and weirdos.

  • Passion for social justice and equality.

Please submit a cover letter, resume, design and illustration samples to matt@thehpalliance.org if you are interested. We'll be in touch soon if we wish to set up an interview.

WAND: ADVERTISING MANAGER

Summary

The WAND is more than just a quarterly publication featuring the HPA’s current campaigns and recent accomplishments. It is also a powerful donor stewardship tool and a means of developing strong relationships with our most influential supporters and strategic partners. The Advertising Manager’s chief responsibility is to develop a permanent advertising strategy for the WAND. Working with the HPA’s Executive Director and the WAND’s Editor-in-Chief, the Advertising Manager will establish advertising content and monetary goals for each issue, recruit paid content from HPA partners and sponsors, and coordinate in-house advertising content for HPA programs, events, and merchandise. The Advertising Manager will also coordinate placement of content with the Layout Editor to ensure maximum impact.

Responsibilities

  • Develop and maintain paid and in-house advertising strategy for the WAND.

  • Develop relationships with outside clients and pitch advertising opportunities as they arise.

  • Work with HPA Staff to identify opportunities for program, event, and merch promotion within the WAND.

  • Coordinate all aspects of confirmed paid and in-house content projects, including invoicing, content timelines, and placement within each issue.

  • Grow the HPA’s base of advertising clients and cultivate strong business relationships.

  • Participate in WAND strategy meetings and all-staff calls.

Qualifications

  • Professional experience with advertising in print and/or online publications preferred; at minimum, relevant academic experience is required.

  • Graphic design experience and access to Adobe creative suite preferred.

  • Strong copywriting and editing skills.

  • Understanding of the HPA, fan activism, and fandom communities.

  • Ability to manage projects, monitor timelines, and adhere to strict deadlines.

  • Feel comfortable operating in a start-up environment and working with artists and weirdos.

  • Passion for social justice, literature, and popular culture.

Please submit a cover letter, resume, and writing samples to matt@thehpalliance.org if you are interested. We'll be in touch soon if we wish to set up an interview.

DONOR MANAGEMENT TEAM MEMBER

The Donor Management Team works to sustain and build the overall HPA donor base in order to fund the organization’s programs. This volunteer position helps to manage and maintain the HPA’s donor database by performing day-to-day tasks as delegated by the Team Leader. Additionally, the Donor Management Team Member performs specific donor communications, including regular donation follow-up, donor solicitations, and other targeted communications as directed. This position requires strong administrative skills, attention to detail, creativity, trustworthiness and reliability, proficiency with customer relations management software, and an appreciation for nurturing relationships with various levels of the HPA’s constituency.

This position reports to the Donor Management Team Leader. Hours vary with workflow but generally will not exceed five hours per week.

Key Responsibilities and Duties:

  • Perform donation follow-up tasks in NationBuilder, including tagging, membership status updates, and follow-up emails as needed.

  • Ensure donor thank you emails are sent in a timely manner.

  • Monitor and respond to donor messages from the HPA’s donate@ email account, as delegated.

  • Contribute to special donor stewardship projects, as needed.

  • Develop outreach strategy and draft targeted donor emails as assigned.

  • Support the HPA on key fundraising campaigns and perform associated donor imports and follow-up communications.

  • Assist with the creation of annual reports and other important donor communications.

  • Perform other donor management tasks as directed.

  • Delegate tasks to Donor Management Team Members as needed.

  • Attend Development Department meetings as necessary.

Qualifications:

  • Detail-oriented, with strong organizational skills.

  • Proficient with customer relationship management software (NationBuilder preferred).

  • Proficient with Excel and Google Docs.

  • Availability to perform basic donor management upkeep tasks at least once per week.

  • Consistent follow-through on projects and ability to meet deadlines.

  • Interest in the connection between back-end data and front-end relationship management.

  • Interest in social change and activism.

  • A passion for education, civic engagement, equality, stories, fandom, and social change.

  • Ability to succeed in an unpredictable start-up culture populated with artists and weirdos.

Please submit a cover letter and resume to matt@thehpalliance.org if you are interested. We'll be in touch soon if we wish to set up an interview.