Volunteer

APPARATING LIBRARY BOOK CLUB CO-MANAGER


The Friends of the Apparating Library Book Club is a fun and social online book club for wizard activists who have donated to the HPA.  The HPA is looking for a volunteer Book Club Co-Manager to work closely with our other Co-Manager to maintain current book club projects and develop new ideas.  This volunteer position supports the HPA’s development and community engagement departments by helping to curate a positive experience for the HPA’s community of donors.  We’re looking for someone who has passion for books, discussion, organization, and geeking out with others about great stories.

This position reports to the Executive Director and will require an average of 5 volunteer hours per week.

 

Key Responsibilities and Duties

  • Co-manage the Friends of the Apparating Library Book Club platform (currently on Goodreads).
  • Maintain Book Club Twitter and Facebook group by posting and engaging with followers on a regular basis.
  • Select books, develop discussion questions, leading community book talks, and working and coordinating with senior staff as needed.
  • Develop a collaborative co-leadership dynamic with our other Co-Manager.
  • Work with senior staff, volunteers, and members of the Book Club to produce monthly curated reading lists.
  • Host monthly livestream discussions of featured books.
  • Administer yearly survey of Book Club members and track donor engagement with the Book Club.
  • Attend semi-regular Book Club planning meetings and all-staff meetings.
  • Other duties as assigned.

Qualifications:

  • Passion for and knowledge of books and stories
  • Experience engaging in and/or leading community discussions
  • Experience with social platforms like Goodreads, Twitter, and Facebook
  • Highly reliable and able to fully commit to co-leading the Book Club
  • Consistent worker and self-starter
  • Knowledge of or willingness to learn about various online “book culture” platforms
  • Interest in social change and activism
  • Interest in fandom and popular culture

Please submit a cover letter and resume to matt@thehpalliance.org if you are interested. We'll be in touch soon if we wish to set up an interview.


CHAPTERS LIAISON: UNITED STATES SOUTHWEST


Do you enjoy helping people be the best they can be? Are you regularly the Parent Friend of the group? Are you good at keeping records? Want to foster community in a whole region? This job is for you! As a Chapters Liaison you are the first point of contact between chapters and HPA HQ. It's your role to not only serve as a mentor to them, but to become the expert on the chapters in your region. This is a 5 hour per week commitment.

 

Responsibilities

  • This position serves Arizona, Colorado, Hawaii, Nevada, New Mexico, Utah
  • Reports to the Outreach Team Leader
  • Sends monthly check in emails to all chapters in your region
  • Assists chapters with questions and problem solving
  • Helps chapters find the resources they need
  • Completes monthly reports on chapter activities
  • Ensures all records are up to date
  • Assists in other department projects as needed

Qualifications

  • Exceptional written communication
  • Timeliness and willingness to work one on one with chapters
  • Motivation to find creative ways to connect chapters in your region
  • Good humor and a positive attitude 

Please submit a cover letter and resume to jennil@thehpalliance.org if you are interested. We'll be in touch soon if we wish to set up an interview.


CHAPTERS LIAISON: CANADA


Do you enjoy helping people be the best they can be? Are you regularly the Parent Friend of the group? Are you good at keeping records? Want to foster community in a whole region? This job is for you! As a Chapters Liaison you are the first point of contact between chapters and HPA HQ. It's your role to not only serve as a mentor to them, but to become the expert on the chapters in your region. This is a 5 hour per week commitment.  

Responsibilities

  • Reports to the Outreach Team Leader
  • Sends monthly check in emails to all chapters in your region
  • Assists chapters with questions and problem solving
  • Helps chapters find the resources they need
  • Completes monthly reports on chapter activities
  • Ensures all records are up to date
  • Assists in other department projects as needed

Qualifications

  • Exceptional written communication
  • Timeliness and willingness to work one on one with chapters
  • Motivation to find creative ways to connect chapters in your region
  • Good humor and a positive attitude 

Please submit a cover letter and resume to jennil@thehpalliance.org if you are interested. We'll be in touch soon if we wish to set up an interview.


CHAPTERS LIAISON: AUSTRALIA/NEW ZEALAND


Do you enjoy helping people be the best they can be? Are you regularly the Parent Friend of the group? Are you good at keeping records? Want to foster community in a whole region? This job is for you! As a Chapters Liaison you are the first point of contact between chapters and HPA HQ. It's your role to not only serve as a mentor to them, but to become the expert on the chapters in your region. This is a 5 hour per week commitment.  

Responsibilities

  • Reports to the Outreach Team Leader
  • Sends monthly check in emails to all chapters in your region
  • Assists chapters with questions and problem solving
  • Helps chapters find the resources they need
  • Completes monthly reports on chapter activities
  • Ensures all records are up to date
  • Assists in other department projects as needed

Qualifications

  • Exceptional written communication
  • Timeliness and willingness to work one on one with chapters
  • Motivation to find creative ways to connect chapters in your region
  • Good humor and a positive attitude 

Please submit a cover letter and resume to jennil@thehpalliance.org if you are interested. We'll be in touch soon if we wish to set up an interview.


CHAPTERS LIAISON: AFRICA


Do you enjoy helping people be the best they can be? Are you regularly the Parent Friend of the group? Are you good at keeping records? Want to foster community in a whole region? This job is for you! As a Chapters Liaison you are the first point of contact between chapters and HPA HQ. It's your role to not only serve as a mentor to them, but to become the expert on the chapters in your region. This is a 5 hour per week commitment.  

Responsibilities

  • Reports to the Outreach Team Leader
  • Sends monthly check in emails to all chapters in your region
  • Assists chapters with questions and problem solving
  • Helps chapters find the resources they need
  • Completes monthly reports on chapter activities
  • Ensures all records are up to date
  • Assists in other department projects as needed

Qualifications

  • Exceptional written communication
  • Timeliness and willingness to work one on one with chapters
  • Motivation to find creative ways to connect chapters in your region
  • Good humor and a positive attitude 

Please submit a cover letter and resume to jennil@thehpalliance.org if you are interested. We'll be in touch soon if we wish to set up an interview.


SPEAKER COORDINATOR


We're searching for a someone with top notch professional skills and the drive to help us launch a brand new phase of HPA programs. As the Speaker Coordinator, you'll search for opportunities for HPA staff to bring workshops to organizations around the United States. You'll also serve as the point person for Granger Leadership Academy presenters, from seeking out the most awesome folks to communicating with selected presenters throughout the conference process. This role also serves as the Team Leader of an exciting new team dedicated to HPA's live training experiences. This is a 7.5 hour a week commitment. 

Responsibilities

  • Reports to the Director of Leadership and Education 
  • Researches opportunities for HPA staff to appear as speakers/panelists/presenters
  • Researches opportunities for HPA to facilitate in-person trainings
  • Handles initial outreach to those opportunities
  • Assists Senior Staff with logistics of speaking and training appearances
  • Maintains database of guest presenters from Granger Leadership Academy
  • Coordinates Granger Leadership Academy Call for Proposals, including application timeline, proposal review, and acceptance status notifications
  • Coordinates Granger Leadership Academy presenter services, including communication before and after the event
  • Assists with other department projects as needed

Qualifications

  • Exceptional professional communication skills
  • Excellent written communication
  • Self-driven attitude, willing to take creative lead
  • Desire to create positive team environment
  • Ability to delegate effectively
  • Project management  
  • Timeliness and good email management
  • Good humor and a positive attitude 

Please submit a cover letter and resume to jennil@thehpalliance.org if you are interested. We'll be in touch soon if we wish to set up an interview. 


TRAINEE SERVICES COORDINATOR


Do you have a Leslie Knope level eye for detail? We're looking for someone who understands that color coordinated spreadsheets aren't just about the data, but represent a great experience for real people. As the Trainee Services Coordinator, you'll ensure that every Granger Leadership Academy attendee has a life changing experience at the conference in all of the best ways. You'll also be part of an exciting new team dedicated to expanding HPA's live training experiences. This is a 7.5 hour a week commitment. 

Responsibilities

  • Tracks Granger Leadership Academy (GLA) registration numbers
  • Reviews GLA accessibility needs and works with Director of Leadership and Education to ensure these are met
  • Reviews GLA dietary needs and develops lists for catering orders
  • Assigns trainees to teams
  • Handles registration changes and cancellations
  • Tracks GLA scholarship numbers and recipients
  • Tracks submission of Legal Guardian Permission forms
  • Works with Speaker Coordinator to track list of presenters and special guests
  • Prepares rosters and name tags for registration
  • Answers any inquiries from GLA email inbox
  • Assists with answering questions posted in the GLA Facebook group
  • Reports to the Speaker Coordinator 
  • Assists with other department projects as needed

Qualifications

  • Excellent written communication
  • Friendly, empathetic customer service
  • Attention to detail  
  • Timeliness and good email management
  • Good humor and a positive attitude 

Please submit a cover letter and resume to jennil@thehpalliance.org if you are interested. We'll be in touch soon if we wish to set up an interview. 


TRAINEE COMMUNICATIONS COORDINATOR


You know that the Harry Potter Alliance's programs are awesome, but can you help us share that with other people? We want to spread the word about the Granger Leadership Academy, and keep trainees for each conference in the loop every step of the way. We're searching for someone with a passion for communicating, heaps of creativity, and a willingness to get out there and try new things. You'll also be part of an exciting new team dedicated to expanding HPA's live training experiences. This is a 7.5 hour a week commitment. 

Responsibilities

  • Develops calendar of and writes email communications for GLA
  • Works with Social Media Team to submit GLA social media content
  • Develops calendar, writes, and publishes posts for the GLA Facebook group
  • Assists with answering questions posted in the GLA Facebook group
  • Researches marketing opportunities and may be asked to make initial outreach
  • Reports to the Speaker Coordinator 
  • Assists with other department projects as needed

Qualifications

  • Exceptional written communication
  • Self-driven attitude, willing to brainstorm new creative approaches 
  • Attention to detail  
  • Timeliness and good email management
  • Good humor and a positive attitude 

Please submit a cover letter and resume to jennil@thehpalliance.org if you are interested. We'll be in touch soon if we wish to set up an interview. 


FANDOM FORWARD WRITER


Our Fandom Forward project creates social activism tookits based on a variety of popular fandoms, from Marvel to Welcome to Night Vale. Intended to be able to be used by any fan who wants to use their fandom for good, Fandom Forward is a powerful tool for expanding the impact of the Harry Potter Alliance. As an on-staff Fandom Forward writer you will play a critical role in ensuring our toolkits are fun, accessible, enjoyable to read, and well-researched. This is a 7.5 hour/week commitment. 

Responsibilities

  • Write primary content for Fandom Forward toolkits
  • Work with Fandom Consultants to ensure content accurately reflects the themes and messages of the fandom/media
  • Research thoroughly and ensure that sources are well-vetted and accurate
  • Reports to the Fandom Forward Team Leader

Qualifications

  • Exceptional written communication
  • Timeliness and ability to work in a remote environment
  • Good humor and a positive attitude 

Please submit a cover letter and resume to jennil@thehpalliance.org if you are interested. We'll be in touch soon if we wish to set up an interview. 


STREET TEAM PROJECT LEADER


Each HPA campaign features a “Street Team” - a program where dedicated wizard activists can sign up to receive weekly emails, take additional actions, and receive online training on taking action during the campaign. For example, during Protego, the Aurors received weekly emails detailing actions taken by the team and additional ways to make a difference in the fight for trans equality. The Street Team Project Leader will work with the Campaigns Director and other HPA volunteers to plan, execute, and evaluate a street team program for each campaign.  This position requires a strategic thinker who is highly motivated, organized, and creative.

This position reports to the Campaigns Program Manager and the Campaigns Director and will require an average of 7 volunteer hours per week.

Responsibilities

  • Work with Campaigns Director and volunteers to develop and execute plans & timelines to recruit and engage “street teams” in each major HPA campaign (2 - 4 campaigns/year).  

  • When campaigns are active, write weekly or bi-weekly emails that help street team members connect with activism in a fun, exciting, imaginative way.

  • Assist with the development of actions for Neville Fights Back.

  • Work with Campaigns Director and Analytics Team to prepare post-campaign reports about participation and impact of street team.

  • Contribute to Team and Department discussions and brainstorms as needed.

Qualifications:

  • Imaginative, creative writer with a passion for storytelling

  • Organized, efficient, and dedicated self-starter

  • Experience with Slack a plus

  • Interest in social change and activism

  • Interest in stories, fandom, and popular culture

To apply, please send a cover letter and resume to Sara at saram@thehpalliance.org. We'll be in touch soon if we wish to set up an interview. 


SOCIAL MEDIA ANALYST


Social media is the backbone of the HPA’s campaigns and outreach. In order to continue to improve our engagement and thereby further our mission, it is important that we consistently track and analyze the data on our engagement. This volunteer position supports the HPA’s Department of Magical Causes and Correspondence by helping to track, analyze, and measure the impact of our digital communications. We’re looking for people who have experience and passion for analytic data as well as a sophisticated understanding of social media.

This position reports to the Analytics Team Leads and the Campaigns Director and will require an average of 7.5 volunteer hours per week.

Key Responsibilities and Duties

  • Track weekly data for one or more official HPA social media platforms with an emphasis on analyzing the data for higher engagement.

  • Track unique data for individual campaigns (e.g. unique hashtags, one-off websites, fundraising data, etc.)

  • Investigate new methods of tracking and analyzing data.

  • Compile a monthly report of assigned platform(s) and present to the Analytics and Social Media Teams and Campaigns Director.

  • Contribute to post-campaign reports.

  • Attend regular analytics team meetings and all-staff meetings via Skype/Hangout.

Qualifications

  • Familiarity with analytics and statistics

  • Deep understanding of social media engagement

  • Consistent work and team player

  • Familiarity with Google Drive, Microsoft Excel, and all common social media platforms

  • Passion for numbers and spreadsheets

  • Interest in social change and activism

  • Interest in stories, fandom, and popular culture

Please submit a cover letter and resume to Sara at saram@thehpalliance.org if you are interested. We'll be in touch soon if we wish to set up an interview.  


RESOURCE DEVELOPER


Resource Development Team Members contribute to the development of resources for all aspects of the Chapters Program, helping the RD Team Leader to ensure that resources are informative, high in quality, and effectively worded for utilization by HPA chapters. Basically, you're creating the magical textbooks that guide wizard activists. This is a 7 hour/week commitment. 

Responsibilities

  • Reports to the Resource Development Team Leader
  • Helps to create and update resources as directed by the RD Team Leader
  • Works with the Campaigns Department to develop resources for campaigns 
  • Assists in other department projects as needed

Qualifications

  • Exceptional written communication
  • Good humor and a positive attitude
  • Timeliness and good email management 

Please submit a cover letter and resume to jennil@thehpalliance.org if you are interested. We'll be in touch soon if we wish to set up an interview.


RESOURCE TRANSLATOR: HINDI


Resource Development Team Members contribute to the development of resources for all aspects of the Chapters Program, helping the RD Team Leader to ensure that resources are informative, high in quality, and effectively worded for utilization by HPA chapters. Resource Translators help ensure that these resources are accessible on a global scale. This is a 3 hour per week commitment. 

Responsibilities

  • Reports to the Resource Development Team Leader
  • Translates resource documents as directed by the Resource Development Team Leader
  • Assists in other department projects as needed

Qualifications

  • Exceptional written communication in Hindi
  • Ability to translate from English to Hindi
  • Good humor and a positive attitude 

Please submit a cover letter and resume to jennil@thehpalliance.org if you are interested. We'll be in touch soon if we wish to set up an interview.


RESOURCE TRANSLATOR: ARABIC


Resource Development Team Members contribute to the development of resources for all aspects of the Chapters Program, helping the RD Team Leader to ensure that resources are informative, high in quality, and effectively worded for utilization by HPA chapters. Resource Translators help ensure that these resources are accessible on a global scale. This is a 3 hour per week commitment. 

Responsibilities

  • Reports to the Resource Development Team Leader
  • Translates resource documents as directed by the Resource Development Team Leader
  • Assists in other department projects as needed

Qualifications

  • Exceptional written communication in Arabic
  • Ability to translate from English to Arabic
  • Good humor and a positive attitude 

Please submit a cover letter and resume to jennil@thehpalliance.org if you are interested. We'll be in touch soon if we wish to set up an interview.


WAND: ADVERTISING MANAGER


Summary

The WAND is more than just a quarterly publication featuring the HPA’s current campaigns and recent accomplishments. It is also a powerful donor stewardship tool and a means of developing strong relationships with our most influential supporters and strategic partners. The Advertising Manager’s chief responsibility is to develop a permanent advertising strategy for the WAND. Working with the HPA’s Executive Director and the WAND’s Editor-in-Chief, the Advertising Manager will establish advertising content and monetary goals for each issue, recruit paid content from HPA partners and sponsors, and coordinate in-house advertising content for HPA programs, events, and merchandise. The Advertising Manager will also coordinate placement of content with the Layout Editor to ensure maximum impact.

Responsibilities

  • Develop and maintain paid and in-house advertising strategy for the WAND.
  • Develop relationships with outside clients and pitch advertising opportunities as they arise.
  • Work with HPA Staff to identify opportunities for program, event, and merch promotion within the WAND.
  • Coordinate all aspects of confirmed paid and in-house content projects, including invoicing, content timelines, and placement within each issue.
  • Grow the HPA’s base of advertising clients and cultivate strong business relationships.
  • Participate in WAND strategy meetings and all-staff calls.

Qualifications

  • Professional experience with advertising in print and/or online publications preferred; at minimum, relevant academic experience is required.
  • Graphic design experience and access to Adobe creative suite preferred.
  • Strong copywriting and editing skills.
  • Understanding of the HPA, fan activism, and fandom communities.
  • Ability to manage projects, monitor timelines, and adhere to strict deadlines.
  • Feel comfortable operating in a start-up environment and working with artists and weirdos.
  • Passion for social justice, literature, and popular culture.

Please submit a cover letter, resume, and writing samples to matt@thehpalliance.org if you are interested. We'll be in touch soon if we wish to set up an interview.